Programme Officer – India Programme

Deadline for application: 3 October 2021

Location: Kolkata, India

Reporting to: Programme Officer – India Programme (full time)

Job Status: 40 per cent (two days/week)

About Oak:

Oak Foundation commits its resources to address issues of global, social, and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. With offices in Europe, Africa Asia, and North America, Oak Foundation makes grants to organisations located in 41 countries worldwide.

About the India Programme:

Over a ten-year period, the India Programme is committed to supporting the unorganised workforce, migrants (including child migrants), and indigenous communities from West Bengal to overcome deep-rooted social, economic, environmental, and ethnic vulnerabilities. Within the state, Oak Foundation intends to concentrate in the Sundarbans and the tea garden districts of North Bengal where there is a strong intersection of factors causing vulnerabilities to these priority populations.

About the position:

The Programme Officer will be the fourth member of a team currently comprised of the programme director, programme officer (full-time) and programme assistant. The part-time programme officer position is a new role that will be responsible for: monitoring and learning; internal communication; building the grant portfolio; and participating in strategy setting and review. He/she work closely with the other programme officer and the programme assistant.

Main responsibilities include:

  • Managing the assigned part of the grant portfolio, ensuring alignment with programme strategies and compliance with Oak’s grant management system and related grant-making procedures. This includes: handling the day-to-day responsibilities of a grant portfolio from initial inquiry to final recommendation; carrying out site visits; identifying and responding to capacity-building needs; monitoring grant implementation; reporting on and closing grants; evaluating and drawing and sharing lessons learned from projects and clusters of grants.
  • Ensuring effective coordination between the grantees and the monitoring, evaluation, and learning (MEL) partner to track progress on shared programme outcomes.
  • Being the site owner for the India Programme page on SharePoint (Oak’s intranet) and ensuring that the page is updated.

As part of the India Programme team, contribute as required in the following:

  • preparation and monitoring of the annual budgets for grants, consultancy, travel and India liaison office;
  • preparation of reports (annual and biannual), articles, human interest stories and blogs for the biannual report, annual report, website, intranet and other communication products;
  • facilitation of periodic trips of Oak Trustee, senior leadership and other team members to India, which involves site visits, individual meetings and focused group discussions with
    stakeholders and grantees and internal meetings; and
  • represents Oak’s India Programme on internal and external platforms/committees and initiatives.
  • Any other tasks as assigned.


Position requirements

  • University Degree and at least 7-10 years relevant professional experience. Additional qualification(s) in gender studies, child protection, environment, monitoring and evaluation, human rights, and people-centred advocacy is desirable.
  • Demonstrable commitment to civil society; familiarity and solidarity with social justice movements and work that connects mainstream organisations to grassroots work and engaging effectively with communities.
  • A basic understanding of the relevant programmatic and legal frameworks including the statutory requirements related to Foreign Contribution Regulations Act (FCRA) and laws related to incorporation and taxation.
  • Strategic, research and analytical skills, including in learning, monitoring, and evaluation, and the ability to synthesise and communicate information.
  • At ease working with multiple external stakeholders (e.g., communities, civil society organisations, government, research and academic organisations) in diverse programmatic and geographical settings.
  • An understanding of not-for-profit and/or governmental financial reporting and budgeting; familiarity with other private foundations and multilateral/ bilateral donors is desirable.
  • Demonstrated ability and commitment to working both independently and as part of a team.
  • Excellent written and oral communication skills in English.
  • Willingness to travel, up to a maximum of 25 per cent per year.
  • A commitment to Oak’s organisational values.


How to apply

Oak believes in creating equitable employment opportunities, so candidates with diverse profiles are encouraged to apply. Interested candidates should submit their Curriculum Vitae and a compelling cover letter to by 3 October 2021. Please note that we will only be contacting shortlisted candidates.

By submitting your application, you confirm that you have read and understood Oak’s job applicant’s data privacy notice.

Oak Foundation is committed to safeguarding and promoting the welfare of children, as detailed in our child safeguarding policy. We expect all staff to share this commitment.

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