Why this policy exists
The protection of your privacy is important to us. This policy exists to explain how and why Oak Foundation uses the personal information we collect when you visit our websites or apply for a grant. By visiting Oak Foundation’s websites/systems, you consent to our use of this information in this way.
This policy ensures Oak Foundation:
What information we collect
You are voluntarily giving us information that we use when you:
That information can include your e-mail address, first and last name, organisation name and project details. By giving us this information, you consent to us collecting and using the information for the indicated purpose and/or using the information to provide you with the communications you requested.
We may also receive information about you from third parties, for example from our service providers. When you visit our websites, we use third party services to collect certain technical information from your device including standard internet log information, i.e., Internet Protocol (IP) address, browser type and version and page interaction information.
How we use your information
We use the information you give us to:
The technical information we collect (e.g., through cookies described below) when you visit our websites is used for site administration and internal operations (i.e., troubleshooting, data analysis, testing, research, statistical and survey purposes). This enables us to improve our websites/systems to ensure that content is presented in the most effective manner for you and for your device, to allow you to participate in interactive features of our services when you choose to do so, and as part of our efforts to keep our websites safe and secure.
How we share your information
For the purposes described above: we may share your personal information with different parts of our organisation. Your information is processed by service providers that support our communications infrastructure when you sign up for our newsletter, submit a letter of enquiry, apply for a grant, report fraud or abuse or take a survey. The service providers are as follows:
What are age limitations
Oak Foundation takes the protection of children seriously. We have a child safeguarding policy and photography guidelines, which are available on www.oakfnd.org. The photography guidelines ensure that we have the approvals necessary to capture and share images on our websites. This includes consent from children under 18 and their parents. In addition, the photography guidelines describe how we can protect adults and children from harm through the use of video and photography.
How we retain your data
We do our best to keep your data accurate and up to date, to the extent that you provide us with the information we need to do so. If your data changes, then you are responsible for notifying us of those changes. Upon request, we will provide you with information about whether we hold any of your personal information.
We will retain your information for as long as needed to provide you with the information and services you subscribed to. We may also retain and use your information to comply with our legal obligations, resolve disputes, prevent abuse, and ensure our agreements.
What are your rights
You have the right to:
What third party affiliates we use
Our websites may contain links to and from the websites of third party affiliates (e.g., Twitter, LinkedIn, Vimeo and Tumblr, among others). These sites have their own privacy policies which you are advised to read. We accept no responsibility or liability for such policies.
When and why we make changes to this policy
As privacy and transparency are important, we may make changes to our policies to ensure that we are relevant and accurate, so please check from time to time for updates. Please contact the Communications Department (firstname.lastname@example.org) for questions or further information.
Cookies and Google analytics information
Cookies allow us to recognise and count your visits, and to see how you move around our sites while you are using them. This helps us to improve the way our website works and to provide you with the information you need.
Cookies are also set when you:
We use Google Analytics and services provided by our internet hosting company to collect data via advertising cookies and identifiers. Google Analytics is a tool that helps website owners to understand how their visitors behave. It uses a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to Google. It also uses some cookies set by other websites to help us understand more about our sites’ visitors.
Our commitment to GDPR
Data protection and privacy have always been a priority to us at Oak Foundation. The EU General Data Protection Regulation ("GDPR") came into effect on 25 May 2018.
Addressing future needs, here are some additional ways in which Oak Foundation plans to further improve our efforts to become fully compliant:
We securely store all information you provide to us. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our websites; any transmission is at your own risk. Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access.
If a security breach causes an unauthorised intrusion into our system that affects you, then Oak will notify you as soon as possible and later report the action we took in response.
This site or any portion of this site may not be reproduced, duplicated, copied, sold, resold, or otherwise exploited for any commercial purpose. Various content on this site may be subject to copyright by authors, consultants, journals and publishers. Use of the copyrighted material is subject to the terms and conditions of use established by the author, consultant, journal or publisher.
Although we endeavour to ensure that the content on our websites are accurate and up to date, Oak Foundation accepts no responsibility for loss arising from reliance on information contained in this site or other sites that may be linked to from our site from time to time.
We would like to give credit and thank Wellcome Trust for its privacy and terms statement, which we used as inspiration for this policy in accordance with Wellcome Trust’s Creative Commons Attribution 2.0 UK licence.
Safeguarding Children Policy
Grantee Perception Reports
Oak Foundation commits its resources to address issues of global, social and environmental concern, particularly those that have a major impact on the lives of the disadvantaged. With offices in Europe, Africa, India and North America, we make grants to organisations in approximately 40 countries worldwide.